Dealing with the post every morning can be time consuming and expensive. Many businesses utilise existing staff, losing valuable time each day opening, sorting, processing and then filing the mail.
Digital mailroom solutions provide an economically viable alternative to the traditional mailroom or post room management. The last fifteen years has seen an unprecedented rise in electronic communication that continues to grow a startling rate.
The OASIS Group has seen a growing trend in organisations looking to deploy an outsourced digital mailroom solution, taking away the management of the paper and delivering electronic copies of inbound mail right to the desktop of the user, saving both time and money and lowering instances of lost items of mail.
The OASIS digital mailroom solution starts with the automated opening and logging of all envelopes and prepares the mail for scanning; our specialist automated equipment enables us to deal with large quantities of envelopes in all different shapes and sizes.
The documents are prepared for scanning, sorted by type, and scanned in batches accordingly, using OCR technology to read key contents.
The metadata for each document is then automatically added using the data captured by the OCR process, ensuring that each piece of inbound mail has process compliant data.
The key to delivering an economically viable digital mailroom solution is the level of automation supported in scanning and processing the digital images of the mail.
All documents are scanned into our document management system using our high speed production scanners. Using the workflow capability of our electronic document management system we can deliver the mail to either individual work queues or departmental work queues for processing. Our document management system can also interface with your in-house systems such as HR, accounts, order processing etc.
Our digital mailroom solutions would not be complete without considering the secure disposal of envelopes and sensitive paper based data.
We will dispose of all waste paper by securely shredding any commercially sensitive documents.
Benefits;
• Reduced cost of processing
• Eliminate postage costs
• Eliminate copying costs
• Faster processing
• Improved traceability
• Workload balancing between offices
• Greater business flexibility and agility
• Improved service levels and reliability
• Ensures full data tracking, no more lost documents